Reports to: Area Manager
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
Job Summary: The Shelter Coordinator is responsible for overall management of Shelter implementation in the field office. He/she ensures the monitoring of qualitative, finance and operational aspects of project activities. He/She guarantees the smooth functioning of Shelter activities.
Key Duties and Responsibilities:
Project development and implementation
Responsible for initiating concept papers and proposal development on the thematic areas of shelter.
Coordinate with protection team on shelter needs
Responsible for the development of project plans, budgets and funding proposals at the field level under the supervision of the Area Manager and in coordination with the Head of Programs Development.
Ensure that a common strategy, approach and tools are developed for the shelter components across West Nile.
Coordinate planning, implementation, monitoring and evaluation of shelter- related projects
Make sure that projects adhere to protection standards and principles as well as DRC guidelines and accountability standards.
Prepare quality and timely monthly, quarterly and annual reports for submission to Area Manager and Field Coordinator
Grants Management and Reporting:
Manage and oversee all shelter grants in Arua; develop and maintain implementation and procurement plans for all projects.
In collaboration with the Area Manager and Field Coordinator prepare quality and timely monthly, quarterly and annual reports.
Ensuring effective implementation of M&E systems throughout the lifetime of the project.
Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to donor regulations; review monthly Budget Follow Up (BFU) and implementation tracking tool and collaborate with the Finance department to ensure accurate expenditures and reporting.
Actively participate and prepare all documents in advance of the BFU and implementation tracking meetings.
Quality Monitoring, Evaluation In collaboration with the M&E team, supervise the Shelter teams and Project Staff to conduct and facilitate regular monitoring and evaluation activities, and liaise with partners to identify gaps and challenges as well as to ensure quality impact of the Shelter approach;
Work in close collaboration with the M&E team, develop and roll out plans and tools to ensure data are collected to better report on activities and to improve quality services for beneficiaries including: needs assessment, baseline and impact surveys;
Coordination and Representation of DRC:
Coordinate with other humanitarian partners and local authorities in the target areas, as relevant for the effective and efficient implementation of the Shelter program;
Participate in Shelter meetings and working groups at filed level and occasionally at national level if required. ,
Contribute to coordination mechanisms, including reporting and updating interagency tools;
Represent the organization locally amongst donors, NGOs, International Organizations and local authorities and report representation action to /Area Manager
Ensure that the strategy of the Shelter programs complies with technical frameworks of DRC-Uganda.
Staff Performance Management, Learning & Development:
To support the identification and finalization of human resource needs for the smooth implementation of the Shelter program, in collaboration with the Coordination;
To carry out recruitment when needed, in respect to the local regulations, in collaboration with the Shelter Line Managers, and in coordination with the Human Resources department, including writing of job descriptions and candidate selection processes;
To support and identify professional development needs of the team, raise to Coordination team and develop capacity building priorities and response.
Ensuring the logistical and administrative monitoring for Shelter programs:
To ensure that logistical, administrative and financial procedures are respected by Shelter teams and alerts the management team if gaps are observed in order to take corrective action;
When necessary, to give consent for local Shelter purchases and submits purchase requests to the relevant department and forward for approval (in accordance with internal rules and donor guidelines);
To supervise the Shelter equipment and stock on the mission and ensures they are properly utilized;
Any other duties that may be assigned.
Qualifications, Skills and Experience:
The ideal candidate for the Danish Refugee Council (DRC) Shelter Coordinator job placement must have five years of experience in humanitarian organization implementing Shelter activities
previous experience in Shelter project management in humanitarian context
Shelter background training in the technical field like B.Civil Engineering, B. Vocational Studies & Technological Studies with Education, Or B. Of Construction Management
Experience in emergency Shelter activities implementation
Excellent report writing skills
Excellent knowledge of finance and budget.
How to Apply:
All suitably qualified and interested candidates should send their applications including;
A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria
Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.
All applications should be sent to firstname.lastname@example.org clearly indicating position name in the subject line.
Deadline: 14th February 2018