The Front Desk Officer will be the face of the Company at the site through representing the image and values of the Company ethically and professionally in line with the detailed Job Description. The incumbent will be responsible for managing the reception, office activities including but not limited to office block cleanliness, pantry, travel, fleet, health & safety engagements, plant tours and general hospitality.
Key Duties and Responsibilities:
Receives and screens the guests for necessary interaction with a given staff or guest on site, provides basic and accurate information in-person or via phone/email to staff, guests and call-ins;
Through the Communications Department, the Front Desk Officer is required to maintain and periodically update the internal directory on the Holcim Intranet;
Handles all in-coming and out-going mail by receiving, registering and assigning or consigning accordingly.
Provides basic hospitality, in teas/coffees, office magazines and newspapers for Guests in wait;
Receiving country wide travel requests for staff and diarizing them for scheduling with travel coordinators/admin team at the different sites, and also arranging local and foreign accommodation
Certifying that the assignment of a vehicle to the staff or guest as per communicated schedule for fixed routes and for the non-fixed schedules as well;
Receives and maintains copies of journey management/feedback forms as well as transfer vouchers for reference whenever need arises.
Receiving and reviewing admin related invoices for accuracy while comparing with requests and vouchers;
Co-coordinating the communication benefit issues and updating the monthly schedule of prepaid combos and data load for the respective site while liaising with the admin manager to ensure staff receive their benefits accordingly;
Managing meetings ensuring the delivery of snacks and drinks in a timely and organized manner.
Supervising the cleaning contractor to ensure service delivery as per contractual obligation for all structures on site;
Manages drinking water stocks, deliveries to the Plant/facilities and maintenance of water dispensers;
Support in Purchase Requisitions, GRN and SRN activities at Month End for the Admin & HR functions of the business
Communicating and circulating security precautions to all travelling staff and guests prior to travel for safety awareness in line with Holcim/ISOS guidelines;
Manages and maintains the staff follow up schedule for recording staff and guest where abouts on a monthly basis;
Coordinating safety inductions for visitors and guests at site with the HSE Site Coordinator &and requisition of first aid box contents for all admin block first aid boxes and vehicles
Manages and maintains a log of the movement of all Pool Fleet and Drivers
Conducts periodic Pool Vehicle Inspections with the Pool Drivers to keep them accountable and ensure they report any anomalies on the vehicles and RCA`s
Scheduling internal site movements, subsidized trips and any other trips as may be required of departments relying on Pool Vehicles every so often;
Support in scheduling the Defensive Driving Training Co-ordination with Driver Trainers and Road Safety Team while maintaining records for scheduled refresher.
Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s Degree in Humanities or a related field
SAP, additional training and certification, first aid training and firefighting skills will be an added advantage
At least three years of experience in a similar role
Possess a valid drivers’ license,
Previous experience working with a manufacturing/ FMCG Industry
Proficiency in use of Microsoft Office Suite;
Should be professional, with exceptional attributes in integrity, attention to detail, results oriented, focused, dynamic, disciplined
Ability to work with minimum supervision and under intense pressure
NB: Hima Cement will offer a competitive remuneration package to the successful candidate.
How to Apply:
All candidates that know that they meet the above criteria and have what it takes to excel in the above position, should send their CVs, which should include details of email address (if any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address. (Email your application and CV to firstname.lastname@example.org and let’s save the environment).
Hima Cement Limited is an equal opportunity employer, it does not discriminate nor charge a recruitment fee or any other fees at any stage of the recruitment process;
Make sure that your application letter, CV and certificates are attached as one document;
Indicate the Vacancy Code as the subject for your email;
Only shortlisted candidates will be contacted;
Any form of canvassing will lead to automatic disqualification
Human Resources Manager Kasese,
Hima Cement Ltd | Lafarge
P.O Box 7230
Deadline: 16th May 2022