Travel & Logistics Coordinator – Kampala – Development Alternatives Inc

About US:
Development Alternatives Inc. (DAI) is a private development company based in Washington, D.C. DAI works on the frontlines of international development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.

About USAID P&R Project:
Preparedness and Response (P&R) is one component of USAID’s Emerging Pandemic Threats (EPT 2) program. P&R has a dual mandate to help countries design and implement National Preparedness and Response Plans for public health events of unknown etiology and to establish and strengthen National One Health Platforms. Our goal is to help address the practical issues confronting national governments as they strive to cope with the human, financial, and logistical constraints associated pandemic threats. The P&R project provides technical assistance and training services to build national and regional capacity in a sustainable manner.

Job Summary: The Travel and Logistics Coordinator will be responsible for managing the travel and logistics functions for P&R employees, partners, and visitors. P&R is seeking an experienced professional with ability to anticipate project needs, discern work priorities, and meet deadlines with little supervision. The Travel & Logistics Coordinator should be able to provide effective event management with an attitude of customer service, and be able to build relationships with internal and external customers.

Key Duties and Responsibilities:
1. Travel Logistics:
Manage logistics support for all P&R employees, partners, and STTA.
Actively coordinates with project and partners staff for relevant information and provides support as requested.
Book and confirm all air tickets, hotel reservations, visa arrangements, and other travel arrangements for project staff and official visitors.
Work with the traveler in requesting travel advances.
Regularly review travel expenses reports for accuracy and allowability.
Work with the car rental vendors to ensure timely and quality service provision at all times, and audit and file daily vehicle logs.

2. Event Administration:
Assists with preparing budgets and provide periodic progress reports as required for each event project.
Keeps track of event finances including check requests, invoicing, and reporting.
Actively coordinates appointments and visits, and scheduling of events on the calendar.
Prepares and modifies event contracts as requested.
Support the team with scheduling appointments and meetings.
Work with the team members in organizing workshops, trainings, etc. and initiate and oversee the necessary procurements in accordance with USAID rules and regulations.
Serve as liaison with partners/vendors on event-related matters.
Coordinate preparation of meeting supplies and materials.
Assist with managing on-site production for events as necessary.
The incumbent may also assist with other procurement activities, as needed.

Qualifications, Skills and Experience:
All applicants who wish to join DAI’s USAID Project should hold a Bachelor’s degree; significant work experience can substitute for the degree.
Three or more years or related experience with office administrative management.
At least one year experience coordinating special/international/regional events.
Past exposure and experience in USAID-funded project or familiar with USAID rules and regulations is preferable.
Possess the ability to manage multiple tasks and work well under pressure, in a team, and with little supervision.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Organized and attentive to detail.
Computer literacy i.e. Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, and mail merges; email and web searches.
English language fluency required.

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID DAI Project should send their updated CVs to

The Subject of the E-mail should read: “UGANDA TRAVEL AND LOGISTICS”

Deadline: 7th March, 2015.