The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO will be established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine countries and clusters: Thailand, Indonesia, Pacific Operations Cluster, Papua New Guinea, SEAMCO China, Vietnam, Lao PDR, Philippines and Cambodia.
The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.
The Partnerships and Outreach Unit at UNOPS EAPMCO:
The Partnerships and Outreach Unit of the South East Asia and Pacific MCO, is established to support all external relations of the MCO, including fundraising, stakeholder management, donor and client liaising, business document preparation, funding acquisition, public relations and outreach functions of EAPMCO. The unit supports the Director of the MCO and Country Managers in formulating and implementing business development and communications strategies promoting UNOPS services to key external parties across 24 countries in SouthEast Asia, North East Asia and the Pacific.
The EAPMCO Partnerships and Outreach Unit has the following functions: Stakeholder Management, Liaising, and Communications: This function focuses on supporting and facilitating the identification of donor and client needs and positioning UNOPS as a partner of choice in project implementation practices. Activities include establishing contacts with potential clients and partners and organizing high-level meetings and negotiations; close interaction with country office staff to share information and knowledge, and to provide proactive support and follow-up in building and maintaining effective client relations; identification of requirements and development and distribution of marketing materials, as well as any reports and publications required for existing and potential clients, donors and partners; review and comment on progress reports prepared by projects, and provision of advice as needed to improve content and quality; active marketing and promotion of UNOPS services by building a network of key business partners and clients, keeping abreast of market, social, economic, security and political trends across South East Asia and the Pacific; preparation of reports, briefs, concept notes, presentations, and similar support materials; development of UNOPS capacity statements for the various services provided by UNOPS; and close coordination with UNOPS HQ and the Asia Regional Office to tackle business case troubleshooting, and obtain approvals and clearances.
Project Development and Fundraising: This function focuses on project design and production of project-related documents. Activities include scanning and assessment of business development opportunities; prioritization of business cases; business development planning; active participation in the identification, design, formulation and negotiation of new projects; drafting concept notes and project briefs and project initiation documents, with support from project and/or technical staff, for further discussion with clients and donors; preparation of business and project proposals for tenders or at donor’s requests; preparation of Expression of Interest letters for potential business when considered consistent with UNOPS’ mandate; drafting agreements and/or contractual documents for the implementation of new projects.
Best Practices: This function focuses on application of UNOPS’ standards in project design, utilization of PRINCE2 approach, encouraging consistent working practices, and ensuring appropriate application of standards and templates.
Functional Responsibilities
In the context of EAPMCO’s ongoing operations, the incumbent will be responsible for leading EAPMCO’s business development and partnership expansion initiatives across the EAPMCO geographical area.
The incumbent reports to the EAPMCO Director and will support the overall design, development, and implementation of EAPMCO’s partnership and business development strategy, and manage a team of partnerships and business development personnel located across the MCO. The incumbent liaises extensively with colleagues at EAPMCO as well as relevant offices at the UNOPS Asia Regional Office and UNOPS Headquarters.
Key functions:
The main functions of the position including the following:
Partnership and business development strategy formulation and implementation Support to portfolio growth and expansion
Support to new and existing engagements
Communication and visibility
Representation
Duties and responsibilities:
Under the general guidance and supervision of the EAPMCO MCO Director, the incumbent will be responsible for the following: Partnerships and business development strategy formulation and implementation
Draft, lead implementation of and keep updated a partnership and business development strategy for EAPMCO ensuring alignment with UNOPS corporate and regional strategies and priorities as well as targeting priority partners and donors
Liaise with relevant authorities at UNOPS Asia Region and Headquarters (HQ) to ensure avoidance of overlaps in areas of coverage and incorporation of potential synergies with the strategy
Ensure that EAPMCO maintains updated information on the political humanitarian and development situation in the area of coverage with the aim of donor mapping, needs mapping, and opportunities mapping
Support to portfolio growth and expansion
Manage the MCO partnerships and business development comprising resources operating from different locations across the MCO
Identify new programme/project opportunities in the targeted territory, building on current strengths and overall UNOPS vision for future development
Develop a strong relationship with targeted donors and partners; develop and update donor mapping in the area of coverage and advise the Head of EAPMCO and relevant project managers on donor strategies and requirements
Develop and/or coordinate the development of technical proposals (unsolicited or response to tender, and relevant Requests for Proposal) with prior authorization from the Head of EAPMCO and in liaison with the relevant authorities at both Asia Regional Office and HQ
Active marketing and promotion of UNOPS services by building a network of key partners and clients, keeping abreast of market, social, economic, and political trends in targeted countries
Maintain close coordination of project development/external relations activities between UNOPS HQ, Regional Office, and other UN agencies in targeted area
Establish contacts with potential clients and partners and attend external meetings, and prepare subsequent plan of action and follow-up for potential business acquisition and partnership development opportunities.
Draft concept notes, project documents, project briefs, proposals, presentations for further discussion with clients and donors.
Active participation in the identification, design, formulation and negotiation of new projects and programs and development of appropriate engagement proposals through a targeted approach.
Support to new and existing engagements
Support the Head of EAPMCO and relevant project managers in developing and/or strengthening ongoing or potential partnerships with key clients, partners and donors
Identify requirements related to corporate marketing materials and the distribution thereof, as well as any reports/publications required for existing and potential clients and partners
Share information and knowledge, and provide proactive support and follow-up in building and maintaining effective client relations
Draft proposals, budgets, agreements and/or contractual documents in coordination with the relevant PMs and relevant authorities within the organization
Develop and maintain a library of agreements, documents and strategies
Develop mechanisms for tracking and projection of business acquisitions/income, in coordination with the PDM and Programme Management to obtain up-to-date information on contributions received
Communications and Visibility
Ensure that EAPMCO operations are duly visible and new engagements are shared with relevant networks within and outside the organization
Oversee all Business Development outreach activities in collaboration with the Head of EAPMCO and the Outreach and Communications team
Draft and edit communications pieces, articles, and reports to ensure proper visibility of new activities and engagements across the EAPMCO region.
Representation
At the request of the Director, represent EAPMCO in high visibility and strategic activities to improve the MCO’s prominence, skills, and credentials eKTF8Z7 B3FWVX
Attend on behalf of the Country Manager, UNCT meetings, or other high-level meetings and discussions.
Competencies
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
Education:
Advanced university degree (Master’s or equivalent) preferably in International Relations, Political Sciences, Development Studies, or a related field.
A first university degree (Bachelor’s or equivalent) with an additional two (2) years of relevant experience is considered equivalent.
Experience
At least seven (7) years of experience in services marketing, business development, project design and development, fundraising from institutional donors or donor relations required.
Minimum three (3) years of international experience (working abroad) is required.
Experience working in any of the Southeast East Asia Pacific countries is a distinctive advantage.
Strong networking, communication, negotiation, and presentation skills is required
Experience in drafting and developing pitches, business cases, and proposals for a broad range of potential donors is a strong asset.
Proven experience in successfully leading partnership development and resource mobilization work on a variety of issues with a strong understanding of working with institutional donors is a strong asset.
Experience dealing with multi-lateral and bilateral donors such as the World Bank, USAID, DFID, EU, DFAT, and governments as well as regional or global funds is an asset.
Experience working in the UN system is an added advantage
Language:
Full working knowledge of English is required.
Knowledge of another official UNOPS language is an asset
Contract type, level and duration
Contract type: Staff
Contract level: P4
Contract duration: Fixed-term staff contract – One year initially, renewable subject to satisfactory performance and funding availability
For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx Disclaimer:
Bangkok is a family duty station.
This vacancy is open only to eligible internal candidates.
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.