Job Summary:
The Procurement Officer will act as the main client procurement focal point for purchases related to the Ebola Virus Disease preparedness operation. S/He will be responsible for the following tasks:
Key Duties and Responsibilities:
· Ensure initiation of planned procurement activities for the ebola preparedness operation following our client procedures and regulations;
· Prepare bid documents using standard bidding documents and providing correct, complete and unambitious specifications/ TORs for procurement of goods and services;
· Review technical and financial proposals of suppliers and make recommendations for the finalization of purchases and the award of contracts following client procurement guidelines for the purchase of goods and contract services;
· Carry out cost/benefit analysis during the procurement processes ensuring a responsible role during the preparation and the review of the tender documents, the purchase orders and contracts before approvals by the Procurement Authority;
· Prepare awards and contract agreement in accordance with client procurement guidelines;
· Manage tenders and contracts of high value construction projects as required;
· Liaise with HQ, Regional offices and other country offices for relevant procurement issues and network with other procurement staff from various agencies in view of information sharing of relevant procurement issues;
· Manage correspondence with suppliers on behalf of the Procurement Authority in respect to relevant procurement matters, review correspondence drafted by other assistants prior to clearance by supervisor as appropriate;
· Prepare/compile reports on status of procurement, develop monitoring formats to support better coordination of the project implementation;
· Carry out visits to the Vendors (where necessary);
· Perform other related duties as required.
Key Deliverables:
· Timely purchase and delivery of required good & services ensuring adherence to client procurement rules and regulations
· Updated vendor rosters of local, regional and international suppliers of health equipment
· Active LTAs to make the supply of PPEs fast and reliable
· Complete procurement files for all procurement cases, including bidding document, evaluation report, signed contracts, etc.
· Weekly updates on status of procurement processes.
· Project reporting
· Will report to Project Manager
Qualifications, Skills and Experience:
· The ideal candidate for the CTG job should hold an advanced university degree or university degree and equivalent experience in one or more of the following disciplines: economics, commerce, business administration, engineering, legal, accounting or related field.
· A minimum of eight years of postgraduate professional experience in procurement operations or other areas.
· Exposure to procurement activities in emergency setting
· Qualifications in MS computer programmes – Word, Excel and Access – A qualification in database management systems is an advantage
· Extensive knowledge of procurement activities in an emergency setting. The candidate should have good interpersonal skills, be highly organized and be able to work with minimum supervision.
· Team management
· Languages required: Fluency in both oral and written communication in English which is the UN working language in use in Uganda.
How to Apply:
All candidates are strongly encouraged to apply online at the link
Click here to Apply Online